Job Description
Responsibilities
• Employee Records Management: Maintain and update accurate employee records, including personal information, employment contracts, attendance, leave, and performance documentation.
• Recruitment and Onboarding Support: Assist with recruitment activities such as job postings, shortlisting candidates, scheduling interviews, and coordinating onboarding and orientation for new employees.
• HR Administration: Prepare HR documents including offer letters, appointment letters, confirmations, promotions, transfers, and exit documentation.
• Payroll and Benefits Support: Assist in the preparation of payroll data, monitor staff attendance and leave, and support administration of employee benefits and welfare programs.
• Compliance and Policy Administration: Ensure HR practices comply with labour laws, LGA regulations, internal policies, and organizational procedures.
• Employee Relations Support: Respond to employee inquiries, assist in resolving workplace issues, and support disciplinary and grievance processes professionally and confidentially.
• Data Management and Reporting: Maintain HR databases and HRIS systems, generate periodic HR reports, and ensure data accuracy and confidentiality.
• Training and Development Support: Assist in coordinating staff training programs, workshops, and performance appraisal processes.
• Collaboration: Work closely with management and other departments to support organizational goals and ensure smooth HR operations.
• Continuous Learning: Stay updated on labour laws, HR best practices, and LGA regulations and byelaws affecting employment and workplace administration.
Requirements
• Candidates should possess relevant qualifications in Human Resource Management, Business Administration, or related fields.
• Previous experience in an HR administrative or HR support role is an added advantage.
• Experience working in a structured corporate or public-sector environment is a plus.
Skills and Qualifications:
• Strong Communication and Interpersonal Skills: Ability to communicate clearly with employees and management while handling sensitive and confidential information.
• Organizational and Administrative Skills: Strong ability to manage records, prioritize tasks, and maintain orderly HR systems.
• Attention to Detail: Accuracy in documentation, employee records, and HR reporting.
• Problem-Solving and Analytical Skills: Ability to identify HR-related issues and support effective solutions.
• Knowledge of Labour Laws and HR Policies: Understanding of employment regulations, workplace policies, and compliance requirements.
• Proficiency in Relevant Software: Experience with HR management systems, data management tools, and Microsoft Office Suite.
• Ability to Work Under Pressure: Capable of handling multiple HR tasks, deadlines, and employee needs efficiently.
• Teamwork and Collaboration: Ability to work effectively with HR teams, management, and other departments.