Job Description
Domeo Resources International (DRI) is a prolific organisation which proffers HR and Management Consultancy solutions premised on excellence and innovation. DRI analyses various organisational problems, develops improvement plans, deploys those plans and monitors the plans to ensure improved organisational performance.
We are recruiting to fill the position below: Job Title: Account Payable &
• Account Receivable Officer Location: Abia Reports to: Chief Accountant / Financial Controller Supervises: None Department: Finance &
• Accounts Job Summary The Accounts Payable / Accounts Receivable Officer is responsible for managing the hotel's accounts payable and accounts receivable functions to ensure timely processing of supplier payments, efficient collection of customer receivables, accurate financial record-keeping, and effective cash flow management. The role ensures that all financial transactions are properly authorized, accurately recorded, and comply with the hotel's financial policies, accounting standards, and statutory requirements. The position works closely with Procurement, Cost Control, Front Office, Food &
• Beverage, Conference &
• Banquet, Sales &
• Marketing, Stores, Human Resources, and other operational departments to maintain accurate financial records, strengthen internal controls, and support the hotel's financial performance.
Key Responsibilities Accounts Payable Management: Process supplier invoices accurately and promptly. Verify that all invoices are supported by approved Purchase Requisitions (PRs), Purchase Orders (POs), Goods Received Notes (GRNs), supplier invoices, and other supporting documentation before payment. Match supplier invoices with purchase orders and goods received documentation.
Prepare payment vouchers for approval. Schedule supplier payments in accordance with agreed payment terms. Maintain accurate supplier account records and payment history. Reconcile supplier statements and resolve discrepancies promptly.
Monitor outstanding supplier balances and payment obligations. Respond to supplier enquiries professionally and promptly.
Accounts Receivable Management: Raise invoices for corporate clients, conferences, banquets, accommodation, events, restaurants, and other hotel services. Monitor customer accounts and outstanding receivables. Follow up on overdue accounts through reminders, calls, emails, and client visits where necessary.
Process receipts and allocate payments accurately. Reconcile customer accounts regularly. Investigate and resolve billing discrepancies. Monitor credit limits and ensure compliance with approved credit policies.
Prepare aging analysis reports and recommend collection strategies. Billing &
• Revenue Support: Ensure accurate billing for all hotel services. Verify room charges, conference charges, food and beverage invoices, laundry services, transportation, spa, and other guest services before invoicing. Coordinate with Front Office, Conference &
• Banquet, Sales, and Food &
• Beverage Departments to resolve billing issues. Ensure timely issuance of invoices and statements of account. Support accurate revenue recognition in accordance with accounting standards. Cash Flow &
• Financial Management: Monitor daily cash inflows and outflows relating to payables and receivables. Support cash flow planning through timely collections and payment scheduling. Assist in forecasting cash requirements. Ensure efficient management of working capital. Report significant outstanding balances to the Chief Accountant. Reconciliation &
• Financial Records: Perform daily, weekly, and monthly reconciliation of supplier and customer accounts. Reconcile accounts receivable and accounts payable ledgers with the general ledger. Assist in bank reconciliation where required. Maintain complete and accurate accounting records. Investigate and resolve reconciliation differences promptly.
Credit Control: Monitor customer credit accounts. Ensure customers operate within approved credit limits. Recommend suspension of credit facilities where necessary. Follow up on overdue debts and implement approved collection procedures. Prepare reports on delinquent accounts for Management review. Support legal recovery processes where authorized.
Internal
Controls &
• Compliance: Ensure compliance with financial policies and approval procedures. Verify completeness of supporting documentation before processing transactions. Maintain segregation of duties within payable and receivable processes. Prevent duplicate payments and fraudulent transactions. Safeguard confidential financial information. Support internal control improvements.
Audit Support: Prepare schedules and documentation required during internal and external audits. Provide supporting documents for aud
