Job Description
Job Summary
• Are you organised, detail-oriented, proactive, and passionate about creating seamless HR processes? Do you have a knack for documentation, records management, and administrative excellence?
• Fina Trust Microfinance Bank is looking for a diligent and highly organised Human Resources Documentation & Administrative Officer to join our HR team!
What You Will Do
• Maintain accurate, complete, and up-to-date employee records and personnel files.
• Prepare and manage HR documentation, including offer letters, employment contracts, confirmation letters, promotion letters, and exit documents.
• Coordinate onboarding documentation and ensure all required employee records are obtained and properly filed.
• Maintain HR trackers for staff movements, leave, probation, confirmation, and other employee-related activities.
• Support recruitment administration, interview scheduling, and candidate documentation.
• Update employee information on the HRIS and maintain accurate HR databases.
• Support HR audits, compliance reviews, and the preparation of HR reports.
• Ensure strict confidentiality, proper records management, and compliance with the Bank's HR policies and data protection requirements.
What We Are Looking For
• A Bachelor's degree or HND in Human Resources Management, Business Administration, Industrial Relations, or a related discipline.
• 3-5 years of relevant experience in HR administration, documentation, or records management.
• Strong organisational skills and exceptional attention to detail.
• Proficiency in Microsoft Office, particularly Excel and Word.
• Excellent written and verbal communication skills.
• High integrity, discretion, and the ability to handle confidential information.
• Experience with HRIS platforms and professional HR certification will be an added advantage.
Why Join Fina Trust?
• Be part of a growing financial institution where your contribution will support operational efficiency, employee experience, and effective HR service delivery.
• Join Fina Trust Microfinance Bank and help us build a more efficient, organised, and people-focused workplace!
