Job Description
We are seeking a detail-oriented and analytical HR Specialist with 2–3 years of relevant experience in human resources operations, payroll administration, data analysis, and invoicing. The ideal candidate will have strong numerical and analytical skills, the ability to manage employee data accurately, process payroll efficiently, prepare and reconcile invoices, and generate reports to support business decisions.Key Responsibilities1. Payroll Administration
• Prepare, process, and review monthly payroll to ensure accuracy and timely salary payments.
• Maintain payroll records, including salaries, allowances, deductions, overtime, bonuses, and statutory contributions.
• Reconcile payroll data with attendance records, employee changes, and approved adjustments.
• Ensure payroll documentation complies with company policies and applicable statutory requirements.
• Resolve payroll discrepancies and respond to employee payroll-related inquiries.
2. HR Data Analysis and Reporting
• Collect, validate, analyse, and maintain employee and payroll data.
• Prepare HR reports and dashboards covering headcount, payroll costs, employee movements, attendance, and other key metrics.
• Use Microsoft Excel to analyse data, identify discrepancies, and generate actionable insights.
• Maintain accurate and up-to-date employee databases and HR records.
• Support budgeting, workforce planning, and management reporting through data analysis.
3. Invoicing and Reconciliation
• Prepare, review, and process invoices relating to HR services, employee costs, vendors, and other business transactions.
• Verify invoice details against supporting documents, purchase orders, service agreements, and approved records.
• Reconcile invoices, payroll-related expenses, and supporting financial data to identify discrepancies.
• Track invoice submissions, approvals, payments, and outstanding balances.
• Liaise with Finance, Procurement, vendors, and relevant departments to resolve invoicing and payment issues.
4. General HR Operations
• Maintain employee records, personnel files, and HR documentation.
• Support onboarding, offboarding, employee data updates, and other HR administrative activities.
• Ensure confidentiality and proper handling of employee and payroll information.
• Collaborate with Finance and other departments to ensure accurate records and efficient processes.
• Identify opportunities to improve payroll, reporting, invoicing, and HR administrative processes.
Requirements and Qualifications
• Bachelor's degree in Human Resources, Accounting, Business Administration, Finance, Statistics, or a related discipline.
• 2–3 years of relevant experience in HR operations, payroll administration, data analysis, and/or invoicing.
• Strong proficiency in Microsoft Excel, including PivotTables, VLOOKUP/XLOOKUP, SUMIF/SUMIFS, and data reconciliation.
• Practical knowledge of payroll processing, salary computation, deductions, and statutory payroll requirements.
• Experience preparing invoices, reconciling financial records, and tracking payments.
• Strong numerical, analytical, and problem-solving skills.
• Excellent attention to detail, organisation, and time management.
• Ability to handle confidential information with integrity.
• Good communication and interpersonal skills.
Preferred Skills
• Experience using HRIS, payroll software, ERP systems, or accounting applications.
• Familiarity with HR dashboards, payroll reports, and data visualisation tools.
• Knowledge of Nigerian payroll regulations and statutory deductions, including PAYE, pension contributions, and other applicable obligations.
• Ability to work effectively with HR, Finance, and other business functions.
Key Competencies
• Data analysis and interpretation
• Payroll accuracy and compliance
• Invoice processing and reconciliation
• Advanced Excel skills
• Confidentiality and integrity
• Process improvement
• Attention to detail and accountability
Performance Expectations: The successful candidate will be expected to deliver accurate and timely payroll processing, maintain reliable HR data, prepare accurate invoices, resolve discrepancies promptly, and provide meaningful reports to support management decisions.
Work Location: In person
